Policy BE/CN: School Board Records

BOARD POLICY
Descriptive Code: BE/CN

SCHOOL BOARD RECORDS
Date: JANUARY 4, 1999

All official records of the Board shall be kept and safeguarded by the Superintendent who shall also be responsible for the safekeeping of all official papers, including titles, contracts, obligations, and other documents which belong to the Board or pertain to its business.

The official minutes of the Board, its written policies, and its financial records shall be open for the inspection of any citizen desiring to examine them during hours when the office of the Superintendent is open. However, no records pertaining to individual students or staff members shall be released for inspection by the public or any unauthorized persons, either by the Superintendent or other persons responsible for the custody of confidential files.

Records Retention Program

A record management program as provided for in the Georgia Records Act of 1972, as amended, shall be established and implemented. The Common Records Retention Schedules for School Systems approved by the Georgia Department of Archives and History will be kept on file by principals and central office personnel responsible for maintaining records, and this manual shall be used to govern the disposition of all records maintained by the school system. Any deviations from the common retention schedules must have the written approval of the Associate Superintendent for Administrative Services.

ADOPTED: 8/16/88

Newton County Board of Education